Account Types
There are five account types in Otus: Main Admin, Admin, Teacher, Student, and Family. There are a total of 16 modules within Otus. Some are unique to certain account types, while others are shared across account types.
| Main Admin | Admin | Teacher | Student | Family |
Dashboard | ✔️ | ✔️ |
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District | ✔️ | ✔️ |
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Home |
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Activity |
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| ✔️ |
Classes | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
My Students |
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| ✔️ |
Lessons | ✔️ | ✔️ | ✔️ | ✔️ |
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Bookshelf | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
Assessments | ✔️ | ✔️ | ✔️ | ✔️ |
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Gradebook | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
Plans* | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
Reports | ✔️ | ✔️ |
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Portfolio |
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| ✔️ | ✔️ |
Control Center | ✔️ |
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Help | ✔️ | ✔️ | ✔️ |
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*Note: Plans is available to participating districts. Contact your Otus Client Experience Partner if you are interested in adding Plans to your district!
Activity Dashboard
Available In: Main Admin, Admin
Primary Use: To view high level insights in the form of interactive charts as to how the district is using Otus.
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District
Available In: Main Admin, Admin
Primary Use: Searching for teachers and students, as well as controlling district student groups, teacher groups, and recognitions
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Specific Functions:
Search for all sites, teachers, and students across the entire district
Create or edit student groups, teacher groups and recognitions.
An admin account has the same functionality as the Main Admin account, but only for the sites they have permissions for (not the entire district).
Resources:
Student Groups, Teacher Groups, and Recognitions for Main Admin/Admin
Home
Primary Use: A notification feed for class activity, as well as the To Do list
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Specific Functions:
Receive notifications for assessments, lessons, class board, recognitions, and blogs.
Assessments and lessons that still require action are located on the To Do list on the right side of the page.
Resources:
Activity
Available In: Family
Primary Use: A notification feed for class activity, as well as the To Do list
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Specific Functions:
Receives notifications for assessments, lessons, class board, recognitions, and blogs.
Assessments and lessons that still require action are located on the To Do list on the right side of the page.
Resources:
Analytics
Available In: Main Admin, Admin, Teacher,
Primary Use: Viewing and analyzing student data
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Specific Functions:
The Main Admin account will have access to 3rd Party Assessments, Attendance, Recognitions, Assessments given in Otus, Standards, Report Cards, Queries, Historical Reports, and Exports for all students in the district
Admin accounts will have access to 3rd Party Assessments, Attendance, Recognitions, Assessments given in Otus, Standards, Report Cards, Queries and Historical Reports for all students they have permissions for.
Teacher accounts will have access to 3rd Party Assessments, Attendance, Recognitions, Assessments given in Otus, and Standards for students in the classes they teach.
💡 Tips:
If you are unsure about uploading 3rd Party data, please reach out to your Otus Client Experience Partner or to our support team using the chat feature.
3rd Party data uploads are typically done from the Main Admin account or by the Client Data Team at Otus, and less from Admin or Teacher accounts.
Resources:
Classes
Available In: Main Admin, Admin, Teacher, Student, Family
Primary Use: For the Main Admin, Admin, and Teacher accounts, the primary uses are related to classroom management, student groups, recognitions, participation, parent communication, and others. For Student and Family accounts, the primary use is to access the Class Board.
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Specific Functions:
Main Admins, Admins, and Teachers can view class lists, student profiles, assign student groups, assign recognitions, view the Class Board, view the Mailbox, and view Class Information
Students and Families will have a tile for each of their classes; clicking on the tile will take them to the Class Board.
Resources:
Main Admin / Admin / Teachers - Classes Overview
Students - Class Board
Family - View Student Classes
My Students
Available In: Family
Primary Use: For family members to access specific information regarding each of the students linked to their account
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Specific Functions:
A tile shows for each student linked to their account.
The plus (+) and minus (-) icons indicate positive and negative recognitions.
Selecting the profile picture or name will show that student's list of classes.
Resources: Getting Started Guide for Families
Lessons
Available In: Main Admin, Admin, Teacher, Student
Primary Use: To create a series of activities for students to complete
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Specific Functions:
Main Admin, Admin and Teachers can create, preview, and view assigned lessons.
Students can complete lessons assigned to them.
💡 Tip: The development team is working on making the Lessons module available for family accounts. Stay tuned!
Resources:
Main Admin / Admin / Teacher - Lessons Overview
Students - How to Complete a Lesson
Bookshelf
Available In: Main Admin, Admin, Teacher, Student, Family
Primary Use: For teachers to upload and share resources with their students
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Specific Functions:
Main Admins, Admins, and Teachers can upload resources, organize them into folders, and share resources with students and teachers.
Students can upload resources, organize them into folders, and share resources with other teachers (not other students).
Families can view the resources that are on their student's bookshelf.
Resources:
Main Admin / Admin / Teachers - Bookshelf Overview
Students - Using the Bookshelf
Family - Viewing their Student's Bookshelf
Assessments
Available In: Main Admin, Admin, Teacher, Student
Primary Use: To create, assign, and grade assessments that measure student growth.
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Specific Functions:
Main Admins, Admins, and Teachers can create, assign, and grade assessments, as well as send copies of individual assessments to other users.
Main Admins and Admins can share assessment folders with other users.
Students can complete assessments assigned to them.
Resources:
Main Admin / Admin / Teachers - Overview of Assessment Types, Assigning Assessments, My Folders vs. Shared With Me.
Gradebook
Available In: Main Admin, Admin, Teacher, Student, Family
Primary Use: Entering and viewing grades to measure student growth or overall performance.
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Specific Functions:
Main Admins, Admins, and Teachers can view the gradebook, and plus assessments, enter grades, and filter the gradebook, as well as add comments to the assessments view of the gradebook.
Students and Families can view and filter the gradebook, as well as view comments.
💡 Tips
Otus has two gradebook views the assessments view and the standards view.
Districts have the option to make both available, or choose to have one or the other.
The gradebook looks different in student and family accounts than it does for teachers and admins.
Resources:
Main Admin / Admin / Teachers - Gradebook Overview
Students - Viewing the Gradebook
Family - Viewing the Gradebook
Reports
Primary Use: Viewing student results from 3rd Party assessments (such as NWEA, IAR, SBAC etc.).
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Specific Functions:
Students and Families can view any data attached to their account that has been uploaded to 3rd Party.
❗ This tab may not be available in all student/family accounts. The availability of this tab is controlled by the district. If you are an administrator and interested in having this available for the students and family members, please reach out to your Otus Technology Coach or the Support Team using the chat feature.
Resources:
Students: Viewing 3rd Party Data
Family: View Student's 3rd Party Data
Plans
Available In: Main Admin, Admin, Teacher
Otus Plans allows educators to design individualized learning plans for each student and track their progress throughout the year.
🤔 Curious about adding Plans to your district? Contact your district’s Otus Client Experience Partner, or reach out to us using the in-app chat!
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❗ This tab may not be available. The availability of this tab is controlled by the
district.
Blog
Available In: Main Admin, Admin, Teacher, Student, Family
Primary Use: For teachers and students to have informal, conversational-style communication
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Specific Functions:
Main Admins, Admins, and Teachers can create, view, and comment on blog posts, as well as adjust settings related to permissions.
Students can create and view blog posts, as well as leave comments if the teacher enabled the comments setting. Students can also mark their blog post private, so only the teacher can see it.
Families can view blog posts created by their student or student's teacher.
💡 Tip: Families can only see blog content created by the teacher or their own student(s). They are unable to see posts or comments made by other students.
Resources:
Main Admin / Admin / Teachers - Blog Overview
Students - Using the Blog
Family - View the Blog
Portfolio
Primary Use: A place to collect pieces of student work, including assessments, blog posts, artifacts, and file uploads
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Specific Functions:
Main Admins, Admins, and Teachers can add items to the portfolio, view items in the portfolio, and comment on items in the portfolio
Students can add items to their portfolio and comment on them
Families can view their student's portfolio.
💡 Tips:
While the Portfolio Module is only available in student and family accounts, teachers also have access to the portfolios. They are located in the student profile.
Main Admin, Admin, Teacher, and Student accounts can add information to the portfolio.
Family accounts are unable to add content to the portfolio.
Resources:
Main Admin / Admin / Teachers - Viewing and Adding to the Portfolio
Students - Viewing and Adding to the Portfolio
Family - Viewing the Portfolio
Control Center
Available In: Main Admin
Primary Use: To control district-wide settings
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Specific Functions:
The Main Admin can control grading scales, mastery settings, standards, admin user permissions, student profile pictures, family information, grading periods, and integrations.
💡 Tip: Many of these settings are determined during Onboarding with the help of your Otus Technology Coach. If you have questions regarding your district's specific use of these settings, please reach out to your Otus Technology Coach or the Support Team using the chat feature.
Resources:
Main Admin - Control Center Overview
Help
Available In: Main Admin, Admin, Teacher, Family
Primary Use: To access our Knowledge Base of help articles
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Specific Functions:
Selecting this module takes users to a separate webpage where they can search through our Knowledge Base. It is the same experience for all account types.
💡 Tip: Users can reach out to our Support Team without needing to go to the Help module - just look for the chat icon in the bottom-right corner of the screen.
Resources: