Otus and Google: An Overview of the Otus and Google Integration

Otus integrates with Google in many ways. This article provides a general list of those ways, as well as links to the related help articles.

❗ Please note: if you want Otus to make copies of a Google Doc for each student, that can be done through a rubric assessment only.

⬇️ Also found at the bottom of this article will be an article index; links to all of our help resources related to Google.

By Module

Lessons	Assessments	Bookshelf	Blog
Class Board	Calendar	Mailbox	Student Profile

Lessons

Google Docs/Slides can be used in lessons as a means of giving students access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc when they take the lesson. Click here.

Google Forms can be embedded into a lesson activity. Click here.

Assessments

Rubric: Google Docs/Slides can be embedded into a Rubric Assessment to make a copy for each student, give editing access, or give viewing access. Click here.
Simple: Google Docs/Slides can be added to a Simple Assessment as a link within a question. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Click here.
Advanced
- Google Docs/Slides can be embedded into an Advanced Assessment in which students can have editing or viewing access. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc.. Click here.
- A Google Form can be embedded into an Advanced Assessment. Click here.

Bookshelf

Google Docs/Slides can be used in the Bookshelf as a means of giving students access to a Doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc at any time on their bookshelf. You can share it with other teachers as well this way. Click here.

Blog

Google Docs/Slides can be used in blogs as a means of giving students access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc when they view the blog. Click here.

Class Board

Google Docs/Slides can be used in the Class Board as a means of giving students and families access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc.Students and parents will be able to access the Doc when they view the class board post. Click here.

Calendar

You can integrate your Google Calendar with your Otus Calendar. Click here.

Mailbox

Google Docs/Slides can be added as a link to a mailbox message. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Those that receive the message will be able to access the Doc when they view the message, as long as the permissions in the Doc are set appropriately. Click here.

Student Profile

You can add a Google Doc as an attachment to a student's profile. This will only be visible by teachers and administrators (not students or families) and will travel with the student from year to year. Click here.

You can add a Google Doc to the student's portfolio. This will be visible to the student's teachers, administrators, the student themselves, and family. It will travel with the student from year to year. Click here.

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By Function

Logging In	Grading	Make Individual Student Copies
Sharing / Distributing	Emailing	Uploading / Attaching to Student

Logging In

Many districts, especially those that use Google-based email addresses, will choose to use Google Single Sign-On (SSO) for logging in. This allows the user to log in to Otus using the G-button without needing to type in a user name and password each time. It also establishes a connection between Google and Otus; users can use documents and files in their Google Drive with assessments, lessons, class board posts, and many other areas. Click here.
❗ If you are the co-teacher of a class, the main teacher must login with Google SSO at least once in order to enable the features of the integration.

Grading

Rubric Assessment: Google Docs/Slides can be embedded into a Rubric Assessment to make a copy for each student, give editing access, or give viewing access. Click here.
Simple Assessment: Google Docs/Slides can be added to a Simple Assessment as a link within a question. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Click here.
Advanced Assessment
- Google Docs/Slides can be embedded into an Advanced Assessment in which students can have editing or viewing access. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Click here.
- A Google Form can be embedded into an Advanced Assessment. Click here.

Making Individual Student Copies

This can be done using a Rubric Assessment. Click here.

Sharing/Distributing

Lessons
- Google Docs/Slides can be used in lessons as a means of giving students access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc when they take the lesson. Click here.
- Google Forms can be embedded into a lesson activity. Click here.

Bookshelf: Google Docs/Slides can be used in the Bookshelf as a means of giving students access to a Doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc at any time on their bookshelf. You can share it with other teachers as well this way. Click here.
Class Board: Google Docs/Slides can be used in the class boards as a means of giving students and families access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Students and parents will be able to access the Doc when they view the class board post. Click here.
Blog: Google Docs/Slides can be used in lessons as a means of giving students access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc when they view the blog. Click here.
Mailbox: Google Docs/Slides can be added as a link to a mailbox message. Those that receive the message will be able to access the Doc when they view the message, as long as the permissions are set appropriately. Click here.

Emailing

Google Docs/Slides can be added as a link to a mailbox message. Those that receive the message will be able to access the Doc when they view the message, as long as the permissions in the Doc are set appropriately. Click here.

Uploading/Attaching to Specific Student

Student Profile: You can add a Google Doc as an attachment to a student's profile. This will only be visible by teachers and administrators (not students or families), and will travel with the student from year to year. Click here.

Student Portfolio: You can add a Google Doc to the student's portfolio. This will be visible by the student's teachers, administrators, the student themselves, and family. It will travel with the student from year to year. Click here.

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By Google Component

Docs

Slides

Forms

Meet

Calendar

Classroom

Docs & Slides

➡️ For an overview of all things Google Docs, click here.

Lessons: Google Docs/Slides can be used in lessons as a means of giving students access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc when they take the lesson. Click here.
Assessments:
- Rubric Assessment: Google Docs/Slides can be embedded into a Rubric Assessment to make a copy for each student, give editing access, or give viewing access. Click here.
- Simple Assessment: Google Docs/Slides can be added to a Simple Assessment as a link within a question. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Click here.
- Advanced Assessment: Google Docs/Slides can be embedded into an Advanced Assessment in which students can have editing or viewing access. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Click here.
Bookshelf: Google Docs/Slides can be used in the Bookshelf as a means of giving students access to a Doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc at any time on their bookshelf. You can share it with other teachers as well this way. Click here.
Class Board: Google Docs/Slides can be used in the class boards as a means of giving students and families access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Students and parents will be able to access the Doc when they view the class board post. Click here.
Blog: Google Docs/Slides can be used in lessons as a means of giving students access to a doc. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. They will be able to access the Doc when they view the blog. Click here.
Mailbox: Google Docs/Slides can be added as a link to a mailbox message. This process does not make an individual copy for each student; the access will reflect the sharing settings on the Google Doc. Those that receive the message will be able to access the Doc when they view the message, as long as the permissions are set appropriately. Click here.
Student Profile: You can add a Google Doc as an attachment to a student's profile. This will only be visible by teachers and administrators (not students or families), and will travel with the student from year to year. Click here.
Student Portfolio: You can add a Google Doc to the student's portfolio. This will be visible by the student's teachers, administrators, the student themselves, and family. It will travel with the student from year to year. Click here.

Forms

➡️ For an overview of all things Google Forms, click here.

Lessons: Google Forms can be embedded into a lesson activity. Click here.
Assessments: A Google Form can be embedded into an Advanced Assessment. Click here.
Bookshelf: Google Forms can be added as a link to the Bookshelf. Click here.
Class Board: Google Forms can be added as a link to the Class Board post. Click here.
Blog: Google Forms can be added as a link to a Blog Post. Click here.
Mailbox: Google Forms can be added as a link in the Mailbox message. Click here.

Meet

Once you have a link to your Google Meet session, you can add it to any of these locations:

Lessons: As a link activity. Click here.
Bookshelf: As a link attachment. Click here.
Class Board: As a link attachment to the Class Board post. Click here.
Blog: As a link attachment to a Blog Post. Click here.
Mailbox: As a link copy/pasted into the Mailbox message. Click here.

❓ Need help getting a link for your Google Meet session? Click here.

Calendar

You can link your Google Calendar to your Otus Calendar. Click here.

Classroom

➡️ For an overview of all things Google Classroom, click here.

Although grades and content can't be directly transferred from Google Classroom to Otus, here are some ways you can still use Google Classroom along with Otus.

Transfer Grades: You can add grades from Google Classroom into Otus by using a + (Plus) Assessment. Click here.
Link to Google Classroom Assessments: You can add a link to any Google Classroom assessment to a lesson, the bookshelf, the class board, or a blog post. You could also try recreating the assessment in Otus!
Link to Google Classroom Activities: You can add a link to any Google Classroom activity to a lesson, the bookshelf, the class board, or a blog post.

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Google Article Index (A-Z)

Advanced Assessments: Using Google Docs

** This is the method that allows you to generate individual copies of the Google Doc for each student.

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Next Steps

Getting Started Guide for Teachers

Overview: Assessment Types