What is the benefit of Administrators assigning the assessment?
Takes out the middle step of teachers assigning the assessment. This may be particularly helpful for common assessments/benchmark assessments.
If an administrator assigns the assessment using the Assign as Locked setting, it is guaranteed that all data from that assessment will aggregate in Assessment Analytics.
Ability to assign by course, if that is enabled for the district.
Teachers can still grade the assessment.
Teachers can still control assessment settings (such as due dates, availability windows, start dates...).
Teachers can still unassign the assessment.
Assign an Assessment
Assign the assessment to a specific class or classes. Click here for information on assigning by course (assigning to multiple class sections for a course).
Step 1: Navigate to the Drafts page your Assessments module.
Step 2: Select the ellipsis to the right of the assessment you wish to assign.
Step 3: Select Assign.
💡 Tip: You can also assign an assessment directly from any open assessment draft. In the assessment draft, you will see the Assign button at the top right.
Step 4: On the Assign page, add any desired dates and settings
Step 5: Click the Assign button at the top right.
Students
In this section, you will choose which students to assign the assessment to.
1: Select the class or classes you wish to assign the assessment to. You can assign to more than one class at a time.
2: Select the group or groups you wish to assign the assessment to. This is an optional setting. You can assign it to more than one group at a time.
3: If needed, remove students from the list by hovering over their name and selecting the x button.
💡 Tip: If you only need to assign the assessment to specific students, it might be easier to click the Deselect All button, then click on the students you'd like to assign the assessment to.
Dates and Availability
In this section, you will determine due dates, start dates, and availability windows. All of these components are optional and not required to assign an assessment.
1: Due Date: establishes a date and time for when the assessment is due. If students do not submit the assessment by the due date, it will be given an automatic status of Missing. The student will still be able to access the assessment beyond the due date if there aren't any availability windows.
2: Start Date (assigning at a later date): allows the assessment to be auto-assigned at a certain date and time. The assessment will not appear on the student's notification feed or to do list until this date.
3: Availability Windows: limit student access to an assessment to a specific timeframe. Please use availability windows with caution, as assessments will auto-submit at the conclusion of the last availability window. See this resource for more information.
Instructions
This is where you can give brief instructions for the students to see before they take the assessment.
You can type up to 300 words using bold, italics, or underlining.
The image on the right is an example of how the instructions appear for the students.
Settings
Select any Settings you wish you add for the assessment.
Note that Administrators have an additional setting that is not available in teacher accounts: Assign as Locked Assessment. Learn more about locked assessments.
Assigning the assessment locked means that the data from that assessment will aggregate when viewing Assessment Analytics.
Assigning the assessment unlocked means that the data from that assessment will not aggregate when viewing Assessment Analytics.
Assign by Course (optional)
Assign an assessment to one or more courses. When assigning to a course, all class sections for that course will receive the assessment.
❗ This option may not be available for all districts. If you are interested in learning more about assigning by course, contact your Otus Client Experience Partner.
Follow Steps 1-3 in the instructions above.
On the Assign page, locate the Select Courses dropdown box in the Students section.
When you choose a Course, all students enrolled in individual sections of the course will populate.
If you want to add or remove any class sections, you can do so in the Select Classes dropdown.
Use the Select Groups dropdown make any group selections (optional).
|
Add any additional settings on the Assign page.
Click the Assign button.
💡 Tip: Please ensure that you have selected the correct dates and settings before assigning. After assigning, any changes will need to be made from each class individually.
FAQ and Troubleshooting
Click to see FAQ and troubleshooting details
Click to see FAQ and troubleshooting details
Can I unassign an assessment from an entire class?
Yes. This can be done by following the steps outlined in this article.
Can I unassign an assessment from individual students?
Yes. This is done through the Manage Assignees section. For more information, check out this article.
What happens to the student scores if an assessment is unassigned?
Student scores will be deleted. There is a warning presented when an assessment is selected to be unassigned. Please unassign assessments with extreme caution, as the student data attached to that assessment is not able to be retrieved.
What if students need to be able to take the assessment more than once, do I have to assign it multiple times?
No. You can use the Allow Multiple Attempts setting. For more information, check out this article.
Can I assign the same assessment twice?
Yes. A tip from the Otus Team - if you are assigning the same assessment twice, you may want to clone and re-name the assessment so you can distinguish between the two in the gradebook and in your list of assessments.
Can I make edits to the assessment questions or answers after it has been assigned?
You can make edits to any draft assessment at any time, but whether or not it will appear on the already assigned version depends on the type of assessment. Click HERE for more information (link coming soon).
Can I change the settings as mentioned above in Step 4 after the assessment has been assigned?
Yes. For more information on adjusting those settings, check out this article.
What is the difference between deleting an assessment and unassigning an assessment?
Deleting an assessment will remove the assessment from your drafts completely, along with all student scores attached to that assessment. Unassigning an assessment will remove student scores, but the assessment will remain in your drafts for you to use in the future.
How do dates and availability windows account for time zones?
We properly account for the time zone of the machine in use. For example, if an admin located in Pacific Time zone sets an assessment to begin at 11:00 a.m., a student located in Central Time zone will get the assessment at 1:00 p.m.
What happens if an administrator assigns a rubric with Google Doc attachments?
In order to assign a Rubric Assessment with a Google Doc attachment, the Main Teacher of the class must log into Otus at least once using the Google SSO button (
). This step establishes the connection between their Otus account and Google Drive and ensures that students will have access to the Google Doc.