When you begin working with Otus, your district will discuss rostering methods with your Client Experience Partner and Integration Specialist. Many districts choose to sync students, teachers, rosters, and demographic information from a Student Information System.
You also have the option to roster directly in Otus and forgo an integration with your Student Information System. There are two ways to do this:
Share a Rostering File with the Otus Team
Step 1: Compile your rostering file using the template linked below.
Step 2: We will send you an email with a link to securely upload the file when it is complete. Please contact our Support Team using the chat feature if you have not already received a secure upload (Sharefile) email.
Use this template to enter your rostering data to share with the Otus team.
Template Instructions
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Click to view detailed instructions for each column in the template file.
Click to view detailed instructions for each column in the template file.
Required Fields:
Optional Fields:
The Otus team will handle all bulk uploads of rostering for each school year. Your district will be responsible for maintaining records throughout the school year, including student movement between classes or new enrollments. Please see the section below for more information on managing rostering in Otus.
Manually Roster Classes in Otus
Instead of (or in addition to) sharing a rostering file for the Otus team to upload, teachers and administrators also have the option to create and roster classes manually in Otus.
💡 Tip: Need to create a new student account or a new teacher account? This is done by adding the student or teacher (as main teacher or co-teacher) to a class.
Create a New Class
From an Admin account:From the District module, select Add Class at the top right.
 | From a Teacher account:From the Classes module, select Add Class at the top right.
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Add Students to a Class
There are three ways to add a student to your class:
Using their Email Address (best for adding a few students at once).
Uploading a CSV (best for adding many students at once).
❗ Note: If a new student account is created by adding the student to a class directly in Otus, you will also need to edit the student profile in order to add a grade level and demographic information. This can be done from any admin account with access to that student.
Add Co-Teachers to a Class
Co-teachers can be added when initially creating a class, or by navigating to the Class Info page of an existing class.
Edit Class or Student Information
Use the links below for information on editing class information and student information.
Create Student Groups in Otus
For manually-rostered districts, there are two options for adding student groups in Otus:
Option 1: Create a groups file using the Otus Manual Groups Template and share it with the Otus team.
Template Instructions: Sheet 1 (Example Group Template) outlines each field and its acceptable values. Sheet 2 (Blank Group Template) is a blank template that you can use to enter your data.
We will send you an email with a link to securely upload the file.