This article refers to making updates to an individual student's Otus Plan.

➡️ If you are looking to Add Students to an Otus Plan, start here!

➡️ If you are looking to view the historical data of items within a plan, start here!

Now that students have been added to the plan, it’s time to enter data!

Article Table of Contents


Item Updates

There are three different column types for items in Plans:

We'll cover all three!

✅ Column Type: Status

  • To enter a status into a plan, start by clicking on the corresponding cell.

  • Fill out the Date, Time, Status, and Notes fields.


➡️ Date and Time Fields (1)

What is it?

  • Establishes when the status was recorded

  • Can be a past, present, or future date and time

  • Records each status update as a new entry in historical data in chronological order

How does it work?

  • Click in the field to select a date from the calendar view.

  • Type in a date using the following format: MM/DD/YY (defaults to Current Date).

  • Type into Time field to establish a time (defaults to Current Time).


➡️ Status Field (2)

What is it?

  • Uses the Grading Scale set in the plan template

  • Sets data seen in the status column on the student’s plan

How does it work?

  • For Points, type in the point value or use the Up & Down arrows to increase or decrease.

  • For a Custom Grading Scale, choose the value from the drop-down menu.


➡️ Notes Field (3)

What is it?

  • Uses the Grading Scale set in the plan template

  • Sets data seen in the status column on the student’s plan

How does it work?

  • For Points, type in the point value or use the Up & Down arrows to increase or decrease.

  • For a Custom Grading Scale, choose the value from the drop-down menu.

Column Type: Text

To enter text into a plan, start by clicking on the corresponding cell.

What is it?

  • Can be used to collect any flexible data that should be recorded manually.

  • Examples:

    • Point Person for completion of a particular item

    • The person recording a status update if added from a joint account

How is it used?

  • Click in the field and begin typing.


Column Type: Date

To enter a date into a plan, start by clicking on the corresponding cell.

What is it?

  • Marks an independent date for the item

  • Examples:

    • Indicate the start date of an item

    • Indicate the target date of completion for an item

    • Mark when the item should be updated next

How is it used?

  • Click in the field to select a date from the calendar view.

  • Type in a date using the following format: MM/DD/YY (defaults to Current Date).


Overall Status for the Plan

An overall status for the plan can be added to provide a visual indicator of the student’s status on the plan overview page.

Select the pencil icon to edit the overall status of the plan. To save your changes, click the checkmark next to the status dropdown.


Customize Plan

If the Customization feature is ON in the template settings, there will be an ellipsis icon in the top right corner of a student’s plan.

  • Step 1: Open the plan you are updating.

  • Step 2: Select the student that should have a customized plan by clicking on their row.

  • Step 3: Click the ellipsis in the upper right-hand corner and select Customize.

  • Step 4: Use the eye icon to show or hide the item for this student.

❗ Important Notes on Customizing:

  • Only items (rows) can be hidden/shown. Individual columns in each item cannot be hidden.

  • If all items in a section are hidden, the entire section will be hidden for that student.

  • If data was added to an item and the item is then hidden, the data is not deleted for that student. To reveal the hidden data, just customize and click on the eye icon again to unhide the item.

Remember, always hit Save to update!


Next Steps

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