Gradebook passback is available for PowerSchool districts to transfer points-based assessments and scores from Otus to PowerTeacher gradebook. Standards-based assessments cannot be passed back to PowerSchool.
Assessments and grades are passed back nightly
Only points-based grades that are whole numbers will pass back
Assessment names must be less than 50 characters in length
Assessments need to be marked “Include Score in Final Grade” and graded in Otus to pass back
Any students’ scores that are marked Excluded in the Otus gradebook will not pass back
Any weighting of grades in Otus will not transfer to PowerSchool. Weighting can be changed by the teacher in the PowerSchool gradebook after the score passes back
If you wish to set up this integration, please contact the Otus team to set up a required meeting to go through the steps. You can expect to work closely with a member of our team throughout the process.
Register with PowerSchool for Universal Rostering
PowerSchool requires the Universal Rostering write-back feature to be enabled for grades to pass back to PowerSchool. Otus starts the process by registering your district for this feature with PowerSchool.
Within 2-3 weeks, PowerSchool will send your district contact a $0 quote (no charge to your district) for Universal Rostering.
Shortly after PowerSchool receives the signed quote from your district, PowerSchool will provision Universal Rostering.
Install Plugin, Self-Register, and Provide PowerSchool API Credentials
Grade passback requires an Otus OneRoster PowerSchool plugin, specific to grade passback, to be installed and the plugin credentials shared with Otus.
During the initial required meeting with Otus, we will assist you with installing the Otus OneRoster plugin, self-registering the plugin, and enabling the plugin. All three steps must be completed successfully for grade passback to work.
The plugin Client ID and Client Secret must be shared with Otus either during the meeting or via a secure Sharefile link which is provided separately.
Identify Assessment Category Mapping
Each Otus assessment has a “type", or category. When grades are passed back for an assessment, the Otus assessment type is mapped to its corresponding category in the teacher's PowerTeacher gradebook. The PowerSchool categories must be district-level (not specific to a site or grade level) and they must be active in participating teachers' PowerTeacher gradebooks in order for grades to sync to PowerSchool:
During the initial required meeting with Otus, we will review your desired category mapping and ensure that it is set up correctly in PowerSchool. District categories for teachers can be found in PowerSchool at
> District Setup > PowerTeacher Pro Settings > District Categories for Teachers.
Below is an example category mapping from Otus to PowerSchool:
Determine a Passback Effective Date
The effective date is the date that scores will begin syncing from Otus to PowerSchool.
Any assessments that have been assigned or changed on or after the effective date and within the current grading period will transfer to PowerSchool.
This date can be retroactive (if the grading period is still open) or in the future.
Add Teachers to the PowerSchool Grade Passback Group in Otus
In order for a teacher's assessment scores to passback, the teacher must be a member of the PowerSchool Grade Passback Teacher Group in Otus:
Once your PowerSchool Grade Passback Teacher Group is created in Otus, you may add participating teachers to the group by following the steps in this article.
Teachers can be added to this group throughout the school year. Adding a new teacher to the group is all that is needed for their scores to begin passing back each night.
Once the above information has been collected, the Otus team will take it from there! You can expect the team to update you once the configuration is complete and ready for initial testing.
Please be sure to review the Teacher Guide for PowerSchool Gradebook Passback and share this article with participating teachers in your district. This will ensure that your team follows the correct steps to successfully utilize this feature.