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Send Copies of Assessments from an Admin Account
Send Copies of Assessments from an Admin Account

Share a locked or unlocked assessment from an admin account.

Monica Burke avatar
Written by Monica Burke
Updated over a week ago

Administrators can send (or share) copies of simple, advanced, and rubric assessments to any user teacher or admin user. Assessments can be shared as locked, or unlocked.

How to Send a Copy of an Assessment

  • Step 1: Locate the Assessment in your Drafts.

  • Step 2: Select the ellipsis.

  • Step 3: Select Send Copy.

  • Step 4: Search for the teacher by typing in the entire email address of the desired recipient. Hit Enter or Return on your keyboard. The recipient will appear just underneath the title of the assessment you are sending.

  • Step 5: By default, assessments shared from an administrator account are shared as locked. If you would like to share the assessment unlocked, click the toggle to allow teachers to edit the assessment.

Are you wanting to share a folder of assessments? Click here for more information

  • Step 6: Once you select Send, a green confirmation message in the upper-right corner of your screen lets you know that it was Successfully Sent.

How to Access a Sent Assessment

Teachers will receive a notification on their home feed when an assessment is sent to them. Click on the notification OR navigate to your Draft Assessments page.

  • If the assessment was sent unlocked: The assessment is listed in the recipient's My Folders > All folder with a paper airplane icon.

  • If the assessment was sent locked: The assessment is listed in the recipient's Shared With Me > All folder with a paper airplane and padlock icon. Keep in mind that sending locked assessments can only be done from an admin account.

  • To see who sent the assessment, hover over the paper airplane icon.

Otus Live Video

Click to see a video from our Otus Live series on sending copies of assessments as an administrator.

FAQ and Troubleshooting

Click to see FAQ and troubleshooting details.

If I make edits to an assessment I have sent to another user, will their copy show those edits as well?

Unlocked assessments do NOT show those edits. Locked assessments DO show those edits.

Do I have to re-send the assessment if I make edits to it?

Unlocked assessments have to be resent. Locked assessments do not have to be re-sent.

Can I share an assessment folder?

Yes, administrators can share assessment folders.

Can I see who I've already sent an assessment to?

As an administrator, you are able to see who you've shared assessment folders with, but you are unable to see that information for individual assessments.

If I sent an assessment locked, then later decide that it should be unlocked, can I change it?

You can re-send the assessment with the correct permissions, as that toggle can't be changed once the assessment has been sent.

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