If classes are primarily managed directly in Otus and not updated through nightly syncs with your district's student information system or Clever, you can archive classes that are no longer active or delete classes that were created in error and have no student data (assessments, completed lessons, etc.) linked to the class.
❗These changes impact all users in Otus. If a co-teacher archives or deletes a class, it is no longer visible or accessible by the main teacher, students, or the administrators with access to that school site.
Archive a Class
Step 1: Navigate to the Classes module and select Class Info in the secondary navigation menu.
Step 2: To archive the class, select the ellipsis, and then choose Archive Class. This does remove the class from active classes in Otus, and the class can no longer be viewed by administrators or teachers/co-teachers of the class.
💡 Tip: Did you archive a class only to have it reappear the next day? If your district syncs information from your SIS (student information system) to Otus each night, the class will continue to reappear as long as it is active in the SIS.
Unarchive a Class
Classes can be unarchived from an administrator account or from the account of the teacher who archived the class.
To unarchive classes, you will need to do the following:
Step 1: Choose your profile image from the bottom left-hand corner.
Step 2: Choose Edit Profile.
Step 3: Select Archived Classes to view a list of all of your archived classes.
Step 4: Choose Unarchive beside the class name that you would like to restore.
Delete a Class
❗ Deleting a class will permanently remove the class and all data associated with it for all users. Please use caution, and only delete the class if it was created in error or if there is no associated data (lessons, assessments, etc.) that may need to be referenced in the future.
To delete a class, select the ellipsis and choose Delete Class. You will need to confirm that you'd like to delete the class.
FAQ and Troubleshooting
Click to see FAQ and troubleshooting details.
Click to see FAQ and troubleshooting details.
Who can archive or delete classes?
Any teacher, co-teacher, or administrator who has access to the class in their Otus account can archive or delete a class. Please note that the class will be archived or deleted for all users, and not just for that individual account.
Can we archive all of our classes at once, or do we have to do it one at a time?
Yes, all classes can be archived at once. This process is part of our yearly rollover to prepare your Otus instance for the new school year's rostered classes. Our integrations specialists will help manage this process. If you have questions about mass archiving classes, reach out through chat or contact your district's Client Experience Partner.