Using the Exports module located in the Analytics Module of the Main Admin account, users can download data related to:
Points Gradebook: the overall class average for each student in the district based on a specific date range.
Active Classes + Rostering: a list of all active classes specific to each student in the district.
Assessments Graded per Student: the number of assessments that have been graded for each student.
Assessments Graded per Educator: the number of assessments graded per educator by assessment type.
Assessments Graded with Points per Student: a list of point-based assessments graded per student.
Student Group Membership: all actively rostered students and the groups they are assigned, including their pertinent information and the date they were added to the group.
Student Information: all actively rostered students in classes in the district alongside their pertinent information.
Plans Overall Performance: a CSV comprised of all students alongside the Plans they have been added to in the district
❗This feature is only available from the Main Admin account.
Points Gradebook
This report generates the overall class average for each student in the district based on a specific date range and includes the following data:
District ID
Student Email
Student First and Last Name
Student User ID, SIS ID, and State ID
Class ID
Class Name
Site (school)
Teacher Email
Class Average
Grade Level
Sort Order: This export is sorted alpha-numerically by Column K (teacher email).
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Points Gradebook from the dropdown menu.
Step 2: Select a Date range; 1 day, 7 days, 1 month, or custom.
Step 3: Select Export CSV.
🔁 The data for this report is refreshed every 24 hours between 1am and 9am CST.
Active Classes
This report will include all classes that are active in the current academic session. If a site (school) is not in session, its classes will not appear in this report.
This report includes the following data:
Class ID
Class Name
Site (school) Name
Subject
Grade Level
Teacher First and Last Name
Teacher Email
Co-Teacher(s) Name and Email
Alias ID*
Clever ID*
District ID
Date Created
*based on the district's rostering method, not all classes will have an Alias ID or Clever ID.
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Active Classes from the dropdown menu.
Step 2: Select Export CSV.
🔁 The data for this report is refreshed daily at 8:20am CST (Monday-Friday).
Active Classes + Rostering
This report will include all classes that are active in the current academic session. If a site (school) is not in session, its classes will not appear in this report.
This report includes the following data:
Class ID
Class Name
Site (School) name
Subject
Grade Level
Teacher First and Last Name
Teacher Email
Co-Teacher(s) Name and Email
Alias ID*
Clever ID*
District ID
Date Created
Student First and Last Name
Student Email
Student Grade Level
Student SIS ID**
Student State ID**
Student Number**
Student Class Join Date
*based on the district's rostering method, not all classes will have an Alias ID or Clever ID.
**based on the district's rostering method, not all students will have an SIS ID, State ID, and/or Student Number.
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Active Classes + Rostering from the dropdown menu.
Step 2: Select Export CSV.
🔁 The data for this report is refreshed daily at 11:00pm CST (Monday-Friday).
Assessments Graded per Student
This report generates the number of assessments have been graded for each student and includes the following data:
Otus ID
Email
First and Last name
SIS ID*
State ID*
Student Number*
Site (school) name
Number of each type of assessment graded:
Plus (+)
Bubble
Simple
Advanced
Rubric
Total number of assessments graded
*based on the district's rostering method, not all students will have an SIS ID, State ID, and/or Student Number
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Assessments Graded per Student from the dropdown menu.
Step 2: Select a Date range; 1 day, 7 days, 1 month, or custom.
Step 3: Select Export CSV.
🔁 The data for this report is refreshed hourly from 6:10am to 9:10pm CST.
Logins by User
This report generates a list of how many times each user in the district has logged into Otus and includes the following data:
Otus ID
Email
First and Last name
User Type (student, teacher, admin, family)
SIS ID*
State ID*
Student Number*
Login count (total number of times the user has logged in within the chosen time frame)
Last Login (last time the user logged in within the chosen time frame)
*based on the district's rostering method, not all students will have an SIS ID, State ID, and/or Student Number
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Assessments Graded per Student from the dropdown menu.
Step 2: Select a Date range; 1 day, 7 days, 1 month, or custom.
Step 3: Select Export CSV.
🔁 The data for this report is refreshed every 30 minutes from 6:00am to 9:30pm CST. The data for this report is limited to the last 90 days; if you need a larger report, please reach out to the Otus Support Team in the chat feature.
Assessments Graded per Educator
This report generates the number of assessments graded per educator by assessment type and includes the following data:
Otus ID
Email
Last Name
First Name
User Type
Otus Site (school) ID
Site (school) Alias ID
Site (school) Name
Counts for plus, bubble, simple, advanced, and rubric assessments
All graded (total number of assessments graded)
*based on the district's rostering method, not all students will have an Alias ID
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Assessments Graded per Educator from the dropdown menu.
Step 2: Select a Date range; 1 day, 7 days, 1 month, or custom.
Step 3: Select Export CSV.
🔁 The data for this report is refreshed every 4 hours from 5:13am to 9:13pm CST.
Assessments Graded with Points per Student
This report generates a list of point-based assessments graded per student and includes the following data:
Student User ID
Student Email
Student First Name
Student Last Name
Student SIS ID*
Student State ID*
Student Number*
Assessment Name
Points (points earned)
Total points (points possible)
Assessment type
Class ID
Class Name
Site (school) name
Teacher email
Assessment date
*based on the district's rostering method, not all students will have an SIS ID, State ID, and/or Student Number
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Assessments Graded with Points per Student from the dropdown menu.
Step 2: Select a Date range; 1 day, 7 days, 1 month, or custom.
Step 3: Select Export CSV.
🔁 The data for this report is refreshed every 4 hours from 6:17am to 10:17pm CST.
Student Group Membership
This report generates a list of all actively rostered students in classes that have been added to student groups. The export includes their pertinent information, the name of the groups they have been added to, and the date they were added to the group.
Otus ID
First Name
Last Name
Email
SIS ID*
State ID*
Student Number*
Clever ID*
Student Group
Date Added to Group
💡 Tip: This export only contains student groups created at the district-level. The export does not contain class-level student groups.
*based on the district's rostering method, not all students will have an SIS ID, State ID, Student Number, and/or Clever ID.
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Student Group Membership from the dropdown menu.
Step 2: Select Export CSV.
🔁 The data for this report is refreshed daily at 9:45 am CST.
Student Information
This report generates all actively rostered students In classes in the district alongside their pertinent information and includes the following data:
Otus ID
First Name
Last Name
Email
SIS ID*
State ID*
Student Number*
Clever ID*
Site (school)
Student groups
Grade Level
School Year
Student Code
District ID
*based on the district's rostering method, not all students will have an SIS ID, State ID, Student Number, and/or Clever ID.
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Student Information from the dropdown menu.
Step 2: Select Export CSV.
🔁 The data for this report is refreshed daily at 10:45 am CST.
Plans Overall Performance
This report generates a CSV comprised of all students alongside the Plans they have been added to in the district.
This report contains the following data:
State ID
SIS ID
Student First Name
Student Last Name
Student Email
Site Name
Grade Level
Ethnicity
Gender
Groups
Plan Name
Plan Status
Completed/Removed
Started Date
Overall Status Last Updated/Exited Date
Item Last Updated
Item Last Updated By
To Download:
Step 1: After navigating to the Exports page of the Analytics module, select Plans Overall Performance from the dropdown menu.
Step 2: Select Export CSV.
🔁 The data for this report is refreshed daily at 5:45 pm CST.
Otus Live Video
Click to see a video from our Otus Live series on using the Exports tool in Main Admin Otus accounts.
Click to see a video from our Otus Live series on using the Exports tool in Main Admin Otus accounts.