This article will show you how to generate a report card that includes points-based data. Report cards can only be generated in admin or main admin accounts. You can include both assessments and standards data on a report card, but this article will focus on the assessment (points-based).
The student name appears in the upper-left corner in large text on the first page. It will appear in the header of each subsequent page as well.
The name of the class is listed, along with the last name of the teacher (co-teachers are not listed on report cards).
Classes are listed in alpha-numeric order.
Assessment are listed in each class are in alpha-numeric order.
Excluded assessments are not included on report cards.
Where to Start
Navigate to the Analytics module, select Reports at the bottom of the list, then choose Report Card.
The Reports page has four general areas:
Title - the title also appears centered in the header of each page.
Language - can choose between English and Spanish.
School Logo - should be no larger than 25mb.
Student Population and Date Range
Site (school) - this will only appear on the first page.
Date range - this will also appear in the top-right corner of the header on each page.
Teachers: Selecting teachers will only generate report cards for students enrolled in those teachers' classes.
Groups: Selecting student groups will only generate report cards for students enrolled in those groups.
Grade Levels: Selecting grade levels will only generate report cards for students enrolled in those grade levels.
Students: Selecting students will only generate report cards for those students. Type the first three letters of the student's name to see the dropdown list populate with student names.
Choose the Gradebook
This article is specifically for assessments (which is the Points gradebook, here), but you can choose to include both points and standards. For more information on running report cards for just standards, check out this article.
When choosing the points gradebook, you can choose whether or not to include assessment details or total grade conversion.
Assessment Details: checking this option will display the list of assessments in that class, along with their type, submission date, and grade.
If you choose not to include assessment details, only the percentage for the class will display.
Total Grade: Checking this option will use the settings in Control Center to assign a value to the entire class based on the average percentage of all included assessments. This will show up above the class.
Attendance, Notes, & ID Number
Attendance: displays the number of tardies and absences recorded each class.
Notes: displays notes from the student profile. The note must have the "Include in Report Card" option checked. The contents of the note, last name of the teacher, and the date stamp are shown below the list of standards for each class.
ID Number: The student's SIS ID, State ID, or Student ID can be chosen to display under the student's name on the first page of their report card.
Family and/or student signature line: these will appear at the end of each student's report card, just after the last class.
Message: This will appear at the bottom of each page of the report card.
Exporting and Printing the Report Cards
After selecting the desired criteria, click Export in the bottom right corner.
A dialogue box will appear showing the amount and progression of the report card generation.
Once the report cards are complete, a file download will appear. Click on the file to open the report cards.
If the student's report card has an odd number of pages, there will be a blank page that follows. Blank pages are there to allow for double-sided printing. This is so two student's report cards don't appear back to back on the same piece of paper if double-sided printing is desired.
If a student's report card is an even number of pages, there will not be a blank page following it.
Even if you don't need to print double sided, we recommend using that setting anyway; this ensures you won't be printing "blank" pages.
Are you looking to distribute report cards electronically? Otus collaborates with Rave to allow for electronic distribution. To learn more about Rave, including how to request a demo or purchase for your district, click here. If your school district already uses Rave, you can begin using this feature immediately!
FAQ and Troubleshooting
Click to see FAQ and troubleshooting details.
Click to see FAQ and troubleshooting details.
To see a very thorough list of report card troubleshooting issues and solutions, check out the article linked below:
What should I do if no students populate for the report card?
Ensure that the settings for teachers, groups, grade levels, and students are not too specific and consider leaving them set to "All" when possible.
Why are expected grades missing from the report card?
Check if the assessment date falls within the selected date range.
What is the difference between including assessment details or just the percentage on the report card?
Including assessment details will display a list of assessments with type, submission date, and grade, while including only the percentage will show the overall class percentage.
Why are there blank pages on some report cards?
Blank pages are included to allow for double-sided printing, ensuring that two students' report cards don't appear back to back on the same page.
What should I do if I can't find the generated file or if there was an error while generating the report cards?
Check your downloads folder. If there was an error, refer to this article.