The availability window is ideal for when you do not want your students to have access to the assessment before or after a given timeframe. In the example below, the assessment will be available to the students only on August 29th from 1:15 pm until 2:15 pm.
Setting the Availability Window(s)
Step 1: When assigning an assessment, locate the Availability section:
Step 2: Set the availability windows
Choose a start and end date/time. Make sure to select Apply on the date picker to save your selections!
You can set more than one availability window. This is recommended if you think students will need more time than what is allotted with the first availability window. The assessment will auto-submit when the last availability window ends.
💡 Tip from the Otus Team: To avoid auto submission, it is a great idea to set your last availability window for an indiscriminate date/time in the future; perhaps in the late evening or a lunch period a few days later. This will give you the time to make sure all students submit the assessment before the last availability window closes, which will ultimately eliminate the possibility of auto-submission.
The student is not shown the parameters of the availability window. They will, however, be notified of the end of an availability window if they are actively taking the assessment when it ends:
If there is at least one additional availability window:
If it is the last availability window:
Advanced or Simple Assessment
What happens when the availability window ends?
➡️ If there is at least one additional availability window:
The assessment will not auto-submit.
The student can see the beginning of the next availability window upon hovering over the assessment.
➡️ If that was the last availability window:
If the student is actively in the assessment when the window ends, the student will be "kicked out" of the assessment and it will immediately auto-submit.
If the student is not actively in the assessment when the window ends, the assessment will auto-submit at the top of the hour.
Students will be unable to resume the assessment, even if the availability window is removed or extended.
➡️ If the availability window was added to an Advanced or Simple assessment after the assessment was assigned:
If the student is actively taking the assessment, the time of the window closing will auto-submit their assessment immediately.
The assessments that are not started or are in progress/student is not actively in the assessment when the window ends, these will be submitted at the top of the hour. For example, if the window is set to close at 9:45 am, the auto-submitting will occur at 10:00 am.
❗ Looking for how to unsubmit an assessment? Select the button below.
Below is a video from our Otus Live series on assessment availability windows in Otus.
How do availability windows account for time zones? We properly account for the time zone of the machine in use, so if you set the time zone is PST for 11am but one of your students is in CST, the student will get the assessment at 1pm.
What is the maximum number of availability windows for one assessment? 10.
How do I unsubmit an assessment that was submit because of an availability window? Check out this resource to learn more.