Bookshelf: Adding Resources

The Bookshelf is a great place to upload resources that you can add to lessons or share with students.

Adding the Resource

💡 Tip from the Otus Team

Add resources to the All Resources page first, then share that resource with the class.

• Step 1: Select the + icon, then select Resource.
• Step 2: Choose the type of resource you'd like to add.

• File Upload - choose from the files on your computer.
• Link - using the URL of a website.
• Image - take a live image using your computer's built in camera, or browse your computer for one that has already been taken.
• Video - record a live video using your computer's built in camera (5 minute max), or browse your computer for one that has already been recorded (30mb file size limit).
• YouTube Video - using the URL of a YouTube video.
• Audio - record live audio using your computer's built in microphone (5 minute max), or browse your computer for one that has already been recorded (30mb file size limit).
• Google Drive - Choose from files on your Google Drive (see FAQ section below for more details)
• One Drive - Choose from files on your One Drive
• Page - build a page. For more information, click here.

• Step 3: Choose the class to share it with (optional). If you'd like to only share this with individual students, groups, or teachers instead of a whole class, skip this step.
• Step 4: Select Save.

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Sharing the Resource

You can share a resource with an entire class, individual students, groups of students, or another teacher.

• Step 1: Locate the resource on your bookshelf and select the ellipsis to the right
• Step 2: Select Share.

• Step 3: Select who you'd like to share the resource with.

Sharing with Classes/Students/Groups: Select the class(es)/student(s), or group(s) you'd like to share with, then click Done.

Sharing with Teachers:

• Click Email.
• Type in the full email address of the teacher you'd like to share it with.
• Click SEARCH.
• Click Share in the upper right hand corner.

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Add Resources to a Folder (optional)

There are two ways to add a resource to a folder.

Option 1: Drag and Drop

• Step 1: Locate the resources on your bookshelf.
• Step 2: Select and hold the resource, while dragging it directly on top of the folder you wish to add it to.
• Step 3: Open the folder by clicking on the folder icon to verify the resource has been added.

Option 2: Select Move

• Step 1: Locate the resources on your bookshelf (if you haven't added it yet, check out this article to see how to add a resource).
• Step 2: Select the ellipsis to the right of the resource, then select Move.
• Step 3: Select the folder(s) you would like to add the resource to.

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Bookshelf Resources FAQ

• Can I "unshare" a resource? Yes, just go through the same process you went through to share the resource and uncheck the class/student/group/teacher you want to "unshare" the folder with.

• If I add a resource to a folder I already shared, do I need to re-share the folder? No - the new resource will automatically be added to the recipients copy of the folder as well; there is no need to re-share.

• Can the recipients of a shared resource use it in lessons? Because the shared resources aren't owned by the recipient, they won't be able to add them to lessons.

• If I want to share an individual resource that is in a folder, do I have to share the folder as well? Yes - if a resources is in a folder, the folder must also be shared in order to share the individual resource.

• Can I organize the resources in the Shared With Me section into folders? Since those resources are owned by others, you won't be able to organize them.

• What are the rules with adding resources from your Google Drive? 1) You can only upload one file at a time from your Google Drive. 2) You can only upload resources that are owned by you; you can't upload files that have been shared with you. 3) You can't add resources from a shared drive, however, see the tip below for a way to address this!

💡 Tip from the Otus Team

Use these steps to create a "shortcut" that will move a file from a Shared Drive into your own Google Drive:

1. On your computer, go to drive.google.com and go to the Shared Drive that you are looking to access.
2. Right-click the file or folder you want to make a shortcut for.
3. Click Add shortcut to Drive.
4. Choose where you want the shortcut to be.
5. Click Add shortcut.

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Next Steps