The Bookshelf is a great place to upload resources that you can add to lessons or share with students.
Adding the Resource
💡 Tip from the Otus Team
Add resources to the All Resources page first, then share that resource with the class.
- Step 1: Select the + icon, then select Resource.
- Step 2: Choose the type of resource you'd like to add.
- File Upload - choose from the files on your computer.
- Link - using the URL of a website.
- Image - take a live image using your computer's built in camera, or browse your computer for one that has already been taken.
- Video - record a live video using your computer's built in camera (5 minute max), or browse your computer for one that has already been recorded (30mb file size limit).
- YouTube Video - using the URL of a YouTube video.
- Audio - record live audio using your computer's built in microphone (5 minute max), or browse your computer for one that has already been recorded (30mb file size limit).
- Google Drive - Choose from files on your Google Drive (see FAQ section below for more details)
- One Drive - Choose from files on your One Drive
- Page - build a page. For more information, click here.
- Step 3: Choose the class to share it with (optional). If you'd like to only share this with individual students, groups, or teachers instead of a whole class, skip this step.
- Step 4: Select Save.
Sharing the Resource
You can share a resource with an entire class, individual students, groups of students, or another teacher.
- Step 1: Locate the resource on your bookshelf and select the ellipsis to the right
- Step 2: Select Share.
- Step 3: Select who you'd like to share the resource with.
Sharing with Classes/Students/Groups: Select the class(es)/student(s), or group(s) you'd like to share with, then click Done.
Sharing with Teachers:
- Click Email.
- Type in the full email address of the teacher you'd like to share it with.
- Click SEARCH.
- Click Share in the upper right hand corner.
Add Resources to a Folder (optional)
There are two ways to add a resource to a folder.
Option 1: Drag and Drop
- Step 1: Locate the resources on your bookshelf.
- Step 2: Select and hold the resource, while dragging it directly on top of the folder you wish to add it to.
- Step 3: Open the folder by clicking on the folder icon to verify the resource has been added.
Option 2: Select Move
- Step 1: Locate the resources on your bookshelf (if you haven't added it yet, check out this article to see how to add a resource).
- Step 2: Select the ellipsis to the right of the resource, then select Move.
- Step 3: Select the folder(s) you would like to add the resource to.
Bookshelf Resources FAQ
- Can I "unshare" a resource? Yes, just go through the same process you went through to share the resource and uncheck the class/student/group/teacher you want to "unshare" the folder with.
- If I add a resource to a folder I already shared, do I need to re-share the folder? No - the new resource will automatically be added to the recipients copy of the folder as well; there is no need to re-share.
- Can the recipients of a shared resource use it in lessons? Because the shared resources aren't owned by the recipient, they won't be able to add them to lessons.
- If I want to share an individual resource that is in a folder, do I have to share the folder as well? Yes - if a resources is in a folder, the folder must also be shared in order to share the individual resource.
- Can I organize the resources in the Shared With Me section into folders? Since those resources are owned by others, you won't be able to organize them.
- What are the rules with adding resources from your Google Drive? 1) You can only upload one file at a time from your Google Drive. 2) You can only upload resources that are owned by you; you can't upload files that have been shared with you. 3) You can't add resources from a shared drive, however, see the tip below for a way to address this!
💡 Tip from the Otus Team
Use these steps to create a "shortcut" that will move a file from a Shared Drive into your own Google Drive:
- On your computer, go to drive.google.com and go to the Shared Drive that you are looking to access.
- Right-click the file or folder you want to make a shortcut for.
- Click Add shortcut to Drive.
- Choose where you want the shortcut to be.
- Click Add shortcut.