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How to Navigate the Assessments View of the Gradebook
How to Navigate the Assessments View of the Gradebook
The assessments gradebook allows teachers to view all assigned assessments and enter grades directly for points-based assessments.
Brooke Fodor avatar
Written by Brooke Fodor
Updated over a week ago

The gradebook in Otus is organized into two views: the assessments view and the standards view. Based on district settings, your gradebook may show the standards view first. This article describes the various components of the assessments view.

The assessments gradebook allows you to view all of your assigned assessments for each class on one page, regardless of the grading scale. Since all assessments are visible in one place, teachers are able to set assessment statuses for individual students or the whole class at once.

Article Table of Contents

Are you looking for an assessment in your points gradebook but can't find it? Make sure you are in the correct grading period.

Access the Gradebook

  • Step 1: To view the Assessments gradebook, navigate to the Gradebook module.  

  • Step 2: Use the drop-down menu to specify which class you wish to view data in.

Gradebook Breakdown

➡️ Total Grade

Total grade is presented in two (possibly three) ways.

  • Points: This is the total points this student has earned from all assessments in this class.

  • Percentage: Total percentage based on points earned vs. points possible.

  • Grade Conversion*: If your district has this feature turned on, the total point/percentage value will be converted into a specific level.

❗If weighting is turned on, only the percentage will be visible. Points will not be listed.

➡️ Assessment Columns

  • Each column is a single assessment.

  • Assessments are listed in order of due date. If there is no due date, most recently assigned. To change the order of the assessments, add or adjust the due date.

❗Hovering over the column title will give you the complete assessment name, as well as the due date (if applicable).

➡️ Points Earned, Status, and Comments

  • Points Earned: Points earned per assessment is listed under the assessment column. You can edit the points earned by double-clicking the point value. To remove the score, select the Backspace or Delete key on your keyboard, and then press the Enter or Return key.

  • Status: The status for each assessment can either be On Time, Late, Excluded, Excused, or Missing.  Edits can be made to the status by double-clicking on the status field and choosing the appropriate status from the dropdown.

➡️ When are certain statuses applied?

On Time

  • As long as the student submits the assessment prior to the due date/time (if one is set), it will automatically be marked as On Time.


  • If a due date has passed and the student has not submitted the assessment, it will automatically be marked as missing.

  • Missing assessments are not automatically given a zero (0). The teacher can manually score the assessment with a 0.

  • If a teacher wants the students to still be able to complete the assessment after giving them a 0 (while it is still marked as missing), please see this article for more details.


  • If the student submits the assessment after the due date, it will automatically be marked as late.

  • This typically means the assessment has been submitted, but it was passed the due date, whereas the "missing" status would indicate the assessment has not been submitted yet.

  • An assessment will also automatically be marked Late if a grade is added to a Missing assessment.


  • This is not automatically given under any circumstance; it has to be manually given by the teacher.

  • Any score given for assessments that have been marked as excused will not add into the student's total class grade, but the points will still be visible in the points gradebook.


  • This is automatically given if the "Include Score in Final Grade" option is unchecked for the assessment. For more information on this setting, see this article.

  • Any score given for assessments that have been marked as excluded will not add into the student's total class grade, but the points will still be visible in the points gradebook.

  • Comments: Selecting the speech bubble allows you to add a comment for the student to read. If the speech bubble is already grey, this means a comment has been added. Click on the bubble to open the comment for you to edit if needed.

➡️ Plus Assessments, Groups, and Notes

  • Plus Assessments: Click the plus (+) icon to add grades for assessments taken outside of Otus. For further instructions, click here!

  • Student Groups: Create new student groups or add students to an existing group by selecting the boxes to the left of each student who should be added, then clicking the groups icon represented by a flag symbol.

  • Notes: Notes can be added that will show in the student profile, and can also be displayed on report cards. The same note can be entered for multiple students at one time. To add a new note, select the boxes to the left of each student you would like to include the note for, then click the notes icon.

    For detailed instructions, check out the section on adding notes in the points gradebook in our article on teacher notes and report card comments.

Grading Periods

If your district has grading periods established, you select them under the Grading Period dropdown.

  • Assessments are placed in the gradebook based on their due date. The due date of the assessment determines which grading period the assessment will be placed in. If the assessment was not given a due date, then the graded date is used instead.

Do you need an assessment grade to be in a different grading period? Change the due date to a date that falls within the desired grading period.

➡️ For more information on grading periods, check out this resource.


The concept of grade weighting is used when you want certain grades to be "worth" more than others.

  • To see an example of a raw score calculation vs. a weighted grade calculation, click here.

➡️ For more detailed information on weighting grades, check out this resource.

Exporting and Printing 

  • Export your gradebook: Click the ellipsis in the upper-right-hand corner. Select Download as CSV to export the gradebook into your spreadsheet program (Microsoft Excel, Numbers, etc.).

  • Print your gradebook: First select Download as CSV from your ellipsis menu. Open the file in your spreadsheet program and choose the print option from the program menu.

  • Download Missing Assessments report: Click the ellipsis in the upper-right-hand corner. Select Missing Assessments to download a spreadsheet with a column for each student that lists their name, email, SIS ID and the missing assessments.

Otus Live Video

Below is a video from our Otus Live series on how to navigate the assessments gradebook view.

Next Steps

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