Are you needing to add a substitute teacher to a class (long term: 2+ days)? Then you have come to the right place. Adding a substitute teacher as a co-teacher to a class is an efficient and effective way to give another teacher full access to a class without having to make any massive changes that will need to be reverted once the main teacher returns. This substitute can then be easily removed once they are no longer needed to be associated with the class. Please view that information below based on how your district is rostered.

❗For single day substitutes, please view the FAQ section at the bottom of this article.

Manually rostered districts can add a co-teacher directly to a class in Otus. Select the button below to learn how!

For districts that are rostered via an SIS or SFTP, any teacher can be added manually as a co-teacher to a class or they can be added as a co-teacher within the SIS. If adding a co-teacher to a class via your SIS, a successful nightly sync will need to take place to inherit that information. To learn how to add the co-teacher directly into Otus, select the button below.

Adding a co-teacher to a class that is coming in from Clever will need to be done based on if the substitute teacher is already listed in Clever or not. Please follow the directions below based on the information of the substitute teacher.

If you want to add a co-teacher to your class and this teacher is not listed in your SIS or Clever, you can do so by manually adding them to your class in Otus. They will not be removed by the nightly sync between Otus and Clever.

❗If this class already has a co-teacher coming in from Clever, this new co-teacher who was manually added will be removed during the nightly sync and will need to be added as a co-teacher to the class in your SIS or Clever.

If you want to add a co-teacher to your class in Otus and they already exist in your SIS or in Clever, the teacher will need to be added as a co-teacher in your SIS or Clever. If you try to add them manually in Otus, the nightly sync will remove them.

Your district can manually add co-teachers to sections in Clever directly from a section's detail page. Sections can be accessed using the search bar at the top of your Clever dashboard.

💡Tip from the Otus Team: Co-teachers added in Clever will be seen the next day in Otus.

If you want to add a co-teacher to your class in Otus and they already exist in your SIS or in Clever, the teacher will need to be added as a co-teacher in your SIS or Clever. If you try to add them manually in Otus, the nightly sync will remove them. Your district can manually add co-teachers to sections in Clever directly from a section's detail page. Sections can be accessed using the search bar at the top of your Clever dashboard. This will need to be done by NYCDOE DIIT Office.

❗ATS/Stars only allows a maximum of 2 co-teachers. If you need more than 2 co-teachers, then the additional teachers will need to be removed from the SIS and Clever, then added as a co-teacher manually, directly into Otus.

💡Tips from the Otus Team:

➡️ Manually Rostered Districts: Please connect with our team, using the in-app chat feature. We can assist in getting the new teacher to be listed as the main teacher for you!

➡️ Clever Rostered Districts: The main teacher will need to be changed from previous teacher to new teacher. Once the changes are seen in Clever, a nightly sync will bring the changes to Otus.

➡️ SIS Rostered District: The main teacher will need to be changed from previous teacher to new teacher in the SIS. Once the changes are made, a nightly sync will bring the changes to Otus.